Privacy Policy
Effective date: October 23, 2025
Company: SpecialistHQ.com ("we," "our," or "us")
We respect your privacy. This policy explains what we collect, how we use it, and your choices. This policy covers specialisthq.com and related pages that link to it. If you visit specialist.ph (our talent site), please see the policy posted there.
We do not use analytics, advertising pixels, or tracking cookies on this site.
1) What we collect
Information you give us
- Contact form or "Get Started" form: name, work email, agency name, services needed, hours/week, timezone, and any notes you add.
- Email or phone: any details you share when you contact us.
- If you apply for roles (usually on specialist.ph): resume/CV, portfolio links, and work history. (Handled under the talent-site policy.)
Information we get automatically
Basic server logs from our hosting provider: IP address, browser type, pages viewed, and timestamps. We use these logs for security and to run the site.
No cookies / no tracking
- We do not place cookies for analytics or ads.
- We do not run third-party tracking scripts.
2) How we use your information
- To respond to your requests and provide pricing or service details.
- To qualify, staff, and manage service engagements with your agency.
- To operate, secure, and improve the site (for example, diagnosing uptime issues).
- To comply with law, prevent fraud, and enforce agreements.
3) Our legal bases (EU/UK visitors)
If you are in the EU/UK, we process personal data based on:
- Contract (to respond and deliver services you request),
- Legitimate interests (site security, basic communications), and
- Consent where we ask for it.
4) Sharing your information
We do not sell your personal information. We share it only with:
- Service providers (e.g., hosting, form provider) who help us run the site or handle your form submission. They must protect your data and use it only for our instructions.
- Professional advisors (lawyers, accountants) as needed.
- Legal and safety reasons if required by law or to protect rights and security.
If we ever change providers, we will update this policy.
5) Third-party forms
Our Get Started button may link to a third-party form service. That provider will process the fields you submit. We choose providers that use industry-standard security. Their privacy terms apply in addition to this policy. We will link or name the provider on the form page where possible.
6) Data retention
- Contact and sales inquiries: typically kept for up to 24 months after our last interaction.
- Client records: kept for the life of the engagement and as needed for legal, tax, or audit duties.
- Server logs: typically kept for 30–90 days for security and operations.
We may keep data longer if required by law or to resolve disputes.
7) Security
We use reasonable technical and organizational measures to protect your information (HTTPS, access controls, least-privilege practices). No method is 100% secure. If we learn of a risk to your data, we will act and, where required, notify you.
8) Your choices and rights
- You can ask us to access, correct, or delete your personal information.
- You can object to or limit certain processing, and you can request a copy (data portability) where applicable.
- If we rely on consent, you can withdraw it at any time.
How to make a request: email [email protected] or write to [Mailing Address]. We may ask you to verify your identity before we act.
California (CPRA) notice
We do not sell or share personal information for cross-context behavioral advertising. You have the right to know, delete, correct, and not be discriminated against for exercising your rights. Use the contact details above to make a request.
EEA/UK residents
You may also lodge a complaint with your local data protection authority.
9) International transfers
We may process data in the United States and the Philippines. When we transfer data, we use appropriate safeguards (for example, standard contractual clauses where required).
10) Children's privacy
Our services are for business users. We do not knowingly collect data from children under 16.
11) Links to other sites
Our site may link to other websites (including specialist.ph and third-party form providers). We are not responsible for their content or privacy practices.
12) Changes to this policy
We may update this policy from time to time. We will post the new date at the top. If changes are significant, we will provide a clear notice on the site.
13) Contact us
SpecialistHQ
Email: [email protected]
Mailing address: 458 N 4000 E, Unit 5, Rigby, ID 83442