You Have $50K+ a Month in Payroll. What Happens When You Lose Two Clients?
White-label specialists for agencies. $25/hr. No long-term contracts.
Payroll doesn't flex down when revenue does. Your team costs the same whether you have 20 accounts or 15. One bad quarter and you're cutting people you spent six months training. Agencies that survive downturns have costs that move with revenue. Fixed payroll is the opposite of that.
SpecialistHQ gives you trained specialists who work under your brand. They follow your process. They deliver at the level your clients expect. Your clients never know. Your team gets breathing room. Your margin comes back.
No long-term contract. Start with 20 hours. Walk away anytime.
- Agencies Only
- White-Label
- No Long-Term Contracts
- US/EU Hours
- NDAs Standard
Where Your Margin Actually Goes
Your Agency Right Now:
- Your $90/hr strategist spent yesterday building emails in Klaviyo. Senior rates for junior work.
- You hired two people last quarter for the growth. Now you need that growth to stick just to cover their salaries.
- A client churned last month. The payroll bill didn't change.
- Your margin per client has been shrinking for a year. Revenue went up. Profit didn't follow.
- You want to hire, but $60K+ in salary is a bet that business stays this good.
Your Agency After:
- Your senior team is back on strategy and client growth. Production gets done at $25/hr.
- You said yes to a new retainer because you had capacity without adding headcount.
- A client left last quarter. Your costs flexed down the same week. No layoffs.
- Your profit margin per client is wider because the right people are doing the right work at the right rate.
Pick Your Specialization
Each service is a team of trained specialists who work under your brand, inside your SLAs, and invisible to your clients. Same model, same pricing, different skill set. We work with agencies only.
Stop paying $90/hr for $25/hr Klaviyo work.
- Flows & Automations: welcome, abandon, post-purchase, win-back, VIP
- Campaigns: build, segment, QA, send, post-send reporting
- SMS: compliance-safe setup, flows, and campaigns
- Migrations, List Growth, Data & Reporting, Shopify/Klaviyo Plumbing
Get your creative director out of the edit bay and back to ideas.
- Long-Form Video Editing: YouTube, podcasts, webinars, training, presentations
- Direct Response Ad Editing: Meta, TikTok, YouTube, and LinkedIn ads
- Short-Form Clips & Repurposing: highlights, snippets, format conversions
- Motion Graphics, Captions, Thumbnails & Ad Variations
From First Contact to First Deliverable
Tell Us What You Need
Fill out our intake form. Tell us what you need and how much. We assign your specialist team right away. Most teams are working within days.
Align on Process
One call to set up your rules: SLAs, security, communication, and approvals. We fit into your process. You never change yours for us.
Meet Your Fulfillment Manager
Your fulfillment manager plugs into your tools: your PM software, your chat, or even email. Tag them with work and they handle the rest. No new platform to learn.
Start with 20 Hours
Pay for your first 20 hours ($500) to begin. No long-term contract. If we're not the right fit, walk away. After that, we bill weekly and you get 7 days to review.
Why Agencies Trust This Model
Invisible to Your Clients
We work inside your SLAs, with your PMs, using your tools. Your clients see polished work delivered on time. They never see us.
Tested Before They Touch Your Work
Every specialist passes skill tests, English checks, and a trial period before they work on any agency account.
Checked Before You See It
Every piece of work goes through checklists and a second set of eyes before it hits your inbox. You review polished work, never rough drafts.
Zero Risk to Start
No long-term contracts. No minimums after your first 20 hours. Your team is assigned instantly and starts producing right away.
No long-term contract. Start with 20 hours. Walk away anytime.
Pricing
One rate for every service. Scale up or down each week. No long-term contracts. No minimums after your first block.
Hourly Rate (Overseas)
Monthly (approx. @170 hrs): $4,250
No long-term contract. Start with 20 hours. Walk away anytime.
Start: Pay for your first 20 hours ($500). That's your only commitment.
Then: We bill every Monday for hours worked that week. You get 7 days to review before we charge.
Payment: Card only right now.
Time tracking: Rounded to the nearest 5 minutes.
Late payments: We charge the max legal late fee. Service pauses after 7 days overdue.
No minimums after your first 20 hours. Use more or less each week. It's up to you.
Covers: All hands-on work in your chosen service (Klaviyo, Video Editing, and more).
Does not cover: Strategy, legal advice, or platform fees.
Your team: 2+ specialists, a fulfillment manager, and a team leader. Only specialist work and QA time are billable.
Hourly Rate (USA)
Monthly (approx. @170 hrs): $13,600
No long-term contract. Start with 20 hours. Walk away anytime.
Start: Pay for your first 20 hours ($1,600). That's your only commitment.
Then: We bill every Monday for hours worked that week. You get 7 days to review before we charge.
Payment: Card only right now.
Time tracking: Rounded to the nearest 5 minutes.
Late payments: We charge the max legal late fee. Service pauses after 7 days overdue.
No minimums after your first 20 hours. Use more or less each week. It's up to you.
Covers: All hands-on work in your chosen service (Klaviyo, Video Editing, and more).
Does not cover: Strategy, legal advice, or platform fees.
Your team: 2+ specialists, a fulfillment manager, and a team leader. Only specialist work and QA time are billable.
Service Standards
We Match Your Business Hours
We match your business hours during setup. No timezone headaches.
Response Commitments
New requests: next business day. Revisions: 2 business days. All written in your SLA.
Built-In Redundancy
Every team has 2+ specialists. If one is unavailable, your work keeps moving. No single point of failure.
Brief Requirements
Every brief needs: the goal, examples, assets or links, due date, who approves, and how to deliver.
Nothing Ships Without You
Nothing goes to your client without your written OK. You always have the final say.
Double QA
Our team checks every piece of work twice before you see it. You review polished work, never first drafts.
Let's See If We're a Fit
If your agency needs reliable production help without adding to payroll, we should talk.
Get Started
Set up your account and we'll get back to you within 1 business day. No commitment to continue after your first 20 hours.
No long-term contract. Start with 20 hours. Walk away anytime.
Questions?
Not sure if we're the right fit? Email us at [email protected] or check our FAQ below.
Careers
Looking for steady work with a team that values craft and care? Apply at Specialist.PH.
Frequently Asked Questions
No. You pay for your first 20 hours to start. After that, we bill weekly for hours worked. You can use more, use less, or stop. No penalties, no exit fees, no questions.
Every team has at least two specialists, so your work keeps moving while we rotate in a better fit. No gaps, no delays, no extra cost.
That's exactly how most agencies use us. After your initial 20-hour block, there are no weekly minimums. You flex hours based on your workload. Busy months and quiet months are both fine.
Fast. After you set up your account, we assign your specialist team within 1–2 business days. Your fulfillment manager connects with your workflow tools and your team can start sending work the same week.
No. We supply trained specialists to agencies. We're your invisible back office. Our specialists work under your brand, follow your process, and deliver to your clients' standards. You keep the client relationship, the strategy, and the margin.
Your fulfillment manager handles it. They embed into your project management tool, chat system, or email. Tag them or email them with the task. They build the brief and get your specialists working. You stay in your own tools. No new platform to learn.
Yes. Our overseas specialists work from the Philippines. They overlap with US or European hours as needed. We set this up during onboarding so your team never waits.
Whatever your agency uses. Klaviyo specialists work in Klaviyo, Shopify, Figma, and Google Workspace. Video editors use Premiere Pro, After Effects, DaVinci Resolve, and CapCut. They all adapt to your PM tool: Asana, Monday, ClickUp, Slack, you name it.
Weekly. We bill every Monday for hours worked that week. You get 7 days to flag anything. If nothing's flagged, we charge the next Monday. Time is tracked in 5-minute blocks.
Every specialist signs an NDA before they start. They only get access to what they need, nothing more. All handoffs are tracked. We match your security rules during onboarding.
Every team has at least two specialists, a fulfillment manager, and a team leader. The specialists do the hands-on work. The fulfillment manager embeds into your workflow and handles briefs. The team leader runs QA before anything reaches you. Only specialist work time and team leader QA time are billable.
Grow Your Team Without Growing Your Payroll
Get StartedNo long-term contract. Start with 20 hours. Walk away anytime.