On-Demand Klaviyo Specialist Workforce for Agencies
Your marketing agency's top-secret advantage: You get white-label Klaviyo work handled with the same level of care you'd give it yourself so your campaigns go out on time, your clients get the results they expect, and you finally have room to think ahead instead of putting out fires. No more late nights fixing flows. No more "we'll get it done tomorrow." Just smoother delivery, happier clients, and your time back.
- For Agencies Only
- White-Label Delivery
- Fast Ramp
- US/EU Coverage
- NDAs Available
The Challenge
Your Reality:
- Your team is at capacity.
- You need reliable Klaviyo help, not generalists.
- You want margin, speed, and quality.
Our Solution:
- We supply a bench of Klaviyo-ready specialists - on demand, white-label, and fast.
Who We're For
Marketing agencies that run Klaviyo for ecommerce brands (Shopify, Woo, BigCommerce). We do not work direct with brands or consultants.
Capabilities
Flows & Automations
welcome, abandon, post-purchase, win-back, VIP, replenishment, loyalty
Campaigns
build, segment, QA, send, post-send reporting
SMS
compliance-safe setup, flows, campaigns
List Growth
forms, lead magnets, deliverability hygiene
Migrations
ESP → Klaviyo (mapping, QA, parity checks)
Data & Reporting
dashboards, cohort/LTV, attribution sanity checks
Shopify/Klaviyo Plumbing
events, custom properties, integrations
How It Works
Join the Waitlist
Let us know what type of work you need completed so we can prepare our team for fast, high-quality execution. Typical start window: 2–4 weeks.
Onboarding Call
We align on process, expectations, Service Level Agreements, access security, and terms.
Training Call
Your team learns how to brief work, submit tasks, review work, and approve deliverables.
Kickoff & Billing
Prepay 20 hours to start. Then we invoice Mondays for the prior week and auto-bill the next Monday after a 7-day review window.
Why Agencies Pick Us
White-Label Fit
we work inside your SLAs, with your PMs
Vetted Talent
English-fluent, Klaviyo-tested, process-driven
Quality Controls
SOPs, checklists, peer QA on sends
Security
NDAs, least-privilege access, documented handoffs
Your Klaviyo Workforce
Fully trained and certified Klaviyo Specialists available to support every part of your retention marketing strategy for your clients.
- Email Copywriter (Using AI)
- Email Graphic Designer (Figma)
- Email Developer (HTML/CSS)
- Campaign Builder
- Flow Builder
- Automation Specialist
- Technical Specialist
- Data & Tracking Analyst
- Deliverability Specialist
Outcomes We Target
Lower delivery cost per billable hour
Faster build times on flows & campaigns
Higher send quality (fewer mistakes)
Clear reporting your AMs can show clients
Pricing
Simple hourly pricing. Scale up or down as needed.
Hourly Rate (Overseas)
Monthly (approx. @170 hrs): $4,250
Start: Prepay your first 20-hour block ($500).
Then: We invoice every Monday for the prior Mon–Sun. Auto-bill the following Monday (7 days later) for undisputed hours worked.
Review window: 7 days to request revisions or dispute specific hours worked before auto-billing for non-disputed hours worked.
Payment method: Card only at this time.
Time rounding: 5-minute increments.
Late/failed payments: Max legal late fee; service suspends after 7 days overdue or failed auto-payment.
Minimums: None beyond the initial 20-hour block.
Includes: Klaviyo email/SMS production, flows, reporting.
Excludes: Strategy ownership, legal/compliance advice, platform/app fees.
Hourly Rate (USA)
Monthly (approx. @170 hrs): $13,600
Start: Prepay your first 20-hour block ($1,600).
Then: We invoice every Monday for the prior Mon–Sun. Auto-bill the following Monday (7 days later) for undisputed hours worked.
Review window: 7 days to request revisions or dispute specific hours worked before auto-billing for non-disputed hours worked.
Payment method: Card only at this time.
Time rounding: 5-minute increments.
Late/failed payments: Max legal late fee; service suspends after 7 days overdue or failed auto-payment.
Minimums: None beyond the initial 20-hour block.
Includes: Klaviyo email/SMS production, flows, reporting.
Excludes: Strategy ownership, legal/compliance advice, platform/app fees.
Frequently Asked Questions
No. We are a workforce for agencies. We provide vetted Klaviyo specialists who work as an extension of your team, under your brand and direction.
No. We work under your brand and PM. Your agency maintains the client relationship and project management. Our specialists execute the work following your processes and timelines.
Start from 10 hours/week. This gives you flexibility to pilot with a small commitment and scale as you validate fit and need.
Fast swaps at no extra cost. If a specialist isn't the right fit, we'll quickly replace them with another qualified candidate. No penalties, no delays.
PH core hours + US/EU overlap as needed. Our specialists work from the Philippines and can flex their schedules to overlap with US East/West Coast or European business hours.
Klaviyo, Shopify, Figma, Google Workspace, your PM tool. Our specialists are experienced with standard agency tools and can adapt to your specific tech stack.
We use NDAs and follow your security protocols. All specialists sign non-disclosure agreements and work with least-privilege access. We'll align with your existing security requirements.
We use "Klaviyo" descriptively only. We're independent. Klaviyo is a trademark of Klaviyo, Inc. SpecialistHQ is an independent service provider and is not affiliated with, endorsed by, or sponsored by Klaviyo, Inc.
Typically within days. After you complete the intake form, we present shortlisted candidates within 1-2 business days. You can start a pilot or full engagement as soon as you select your specialist.
Yes. Adjust hours or add specialists as your agency needs change. There are no long-term contracts or penalties for scaling down.
You can adjust scope and hours monthly. Whether you're ramping up for new client launches or scaling back during quiet periods, we flex with you.
Specialists typically work with multiple agencies, but we ensure they have dedicated hours committed to your projects. If you need exclusive capacity, we can arrange that at custom pricing.
Monthly billing, net 7 payment terms. We invoice based on actual hours worked, tracked transparently.
Yes. We present shortlisted candidates with samples and can arrange interviews or trial tasks before you commit.
Contact Us
Ready to build your agency's Klaviyo bench? Let's talk.
Get Started
The fastest way to start is through our intake form. We'll respond within 1 business day with next steps.
General Inquiries
For questions about our services, pricing, or how we work with agencies, please use the form above or check our FAQ section.
Careers
If you're an email marketing specialist interested in building your career with us, then please apply at Specialist.PH.
SLA & QA
Work hours
We operate during your business hours—no overlap issues.
Response times
Next business day for new requests; 2 business days for revisions.
Replacements
3–5 business days to swap a Specialist.
Briefs must include
objective, examples, assets/links, due date, approver, send settings.
Approval rule
No send without Agency written approval.
QA
Provider runs SOP + peer QA; Agency gives final approval.